Intelmatix is Hiring an Office Manager!

Location: Boston, MA
Schedule: Full-time, Monday–Friday (office hours; occasional after-hours support as needed)
Pay Rate: $72K–$95K annually - (based on experience)

Overview

Join Intelmatix, an innovative enterprise AI company delivering decision-intelligence and scalable AI solutions across industries. With a global team and strong commitment to growth, we’re seeking a highly organized and proactive Office Manager to support our Boston operations and help maintain an exceptional work environment.

Responsibilities

• Serve as the day-to-day point of contact for all office operations in the Boston location: facility management, supplies, equipment, vendor coordination.

• Oversee administrative functions: reception, mail, courier, meeting room scheduling, travel logistics, employee onboarding and off-boarding.

• Maintain and update office policies, procedures and documentation to ensure compliance and efficiency.

• Support HR and finance teams with expense processing, invoicing, budget tracking, and purchase approvals.

• Plan and coordinate company events, meetings, and team-building activities; ensure the office environment reflects our culture of innovation and collaboration.

• Manage relationships with landlords, contractors, IT/AV providers and building services; monitor service contracts and ensure quality standards.

• Facilitate smooth remote/hybrid working arrangements; ensure that office resources and protocols support both in-office and remote team members.

• Assist leadership with ad-hoc administrative tasks and special projects as required to support business growth and scaling efforts.

Requirements:

Must-Haves

• 5+ years of relevant office operations or administrative management experience in a fast-paced, professional environment.

• Strong organizational, communication, and multitasking skills—able to manage competing priorities independently.

• Proficiency with Microsoft Office suite (Excel, Word, Outlook) and familiarity with vendor/contract management.

• Experience with basic budgeting, expense tracking and PO/invoice workflows.

• Proven ability to work in a growth-oriented company, adapt to change, and proactively improve processes.

• Location: Boston, MA and available for in-office presence as needed.

Nice-to-Haves

• Bachelor’s degree in Business Administration, Operations Management or related field.

• Experience in a tech or AI company environment, especially a startup or scale-up.

• Familiarity with facilities management, hybrid work models and employee engagement initiatives.

Benefits

• 401K

• Heath, Dental and Vision

• Growth Opportunities