🏫 Florida International University is Hiring an Office Assistant!

Location: Miami, FL
Schedule: Monday–Friday, regular business hours
Pay Rate: $16.00–$19.00/hour (depending on experience)
Employment Type: Full-Time

Overview

Florida International University (FIU) is seeking a reliable and detail-oriented Office Assistant to support administrative operations across departments. As part of a vibrant and diverse university community, you’ll play a key role in ensuring smooth day-to-day office activities, assisting faculty, staff, and students, and helping maintain a professional and efficient work environment.

This position is ideal for individuals who are organized, proactive, and passionate about higher education and service excellence.

Responsibilities

• Provide administrative and clerical support, including answering phones, scheduling meetings, and maintaining records.

• Greet and assist visitors, faculty, and students in a courteous and professional manner.

• Prepare correspondence, reports, and other documents as needed.

• Assist with data entry, filing, and office inventory management.

• Support event coordination, logistics, and meeting preparation.

• Process incoming and outgoing mail and deliveries.

• Maintain confidentiality of sensitive information in accordance with university policies.

• Collaborate with team members and other departments to ensure efficient workflow.

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred.

• At least 1 year of administrative or clerical experience (university or office environment preferred).

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication abilities.

• Ability to multitask and manage time effectively in a fast-paced environment.

• Professional demeanor and customer service orientation.

Benefits

• Competitive hourly pay

• Health, dental, and vision insurance (for eligible employees)

• Paid holidays, vacation, and sick leave

• Tuition assistance and professional development opportunities

• Collaborative and inclusive workplace culture

• Opportunities for growth within FIU’s administrative network