Summary

The Human Resources Administrator is responsible for administering and coordinating the organization’s human resources programs and day-to-day HR operations. In partnership with the Controller, this position supports company operations by maintaining HR processes, ensuring compliance, and serving as a resource for employees and managers.  The Human Resources Administrator will ensure legal compliance where necessary and will stay well-informed of applicable technological solutions. This position also assists in shaping a culture of staff engagement in accordance with the organization’s Core Values.

Responsibilities (note: this list can be adjust as the needs of the company change):

Employee Relations, Engagement and Communications

• Serves as a resource to managers and staff on HR policies, procedures and processes.

• Communicates regularly and effectively with employees regarding HR-related matters.

• Maintains, updates, and assists with the implementation of HR policies and procedures. Maintains employee resource guide.

• Plans and executes events and communications for employee appreciation, all-hands meetings, anniversary recognition, company Christmas party, etc.

Performance Management, Evaluation and Compensation

• Administers and maintains the performance evaluation system and documentation. Regularly reviews the process, identifies opportunities for improvement, and provides recommendations to leadership for approval and implementation.

• Partners with leadership on improvements to the performance evaluation process as needed. 

• Works with managers to prepare and update job descriptions.

• Provides guidance to managers on HR processes related to performance improvement, disciplinary actions, and terminations, and prepares supporting documentation.

• Facilitates communication between employees and/or managers to address and resolve workplace issues and prepares related documentation.

• Gathers and organizes compensation data and provides research to support wage and salary reviews.

Benefits Administration

• Oversees employee benefits programs through Employee Navigator and company relationships with benefit providers.

• Coordinates open enrollment and life change events.

• Coordinates administration of retirement plans, including new account set up, employee contribution deductions, and employer contribution calculation.

• Reviews benefit invoices for accuracy and reconciles against payroll deductions.

• Supports the Controller in annual benefit renewal reviews and vendor communications.

Recruitment and Staffing

• Coordinates with managers to assess goals related to staffing, recruiting, and retention.  

• Assists with tracking turnover trends and supports managers with retention-related initiatives as directed.

• Creates job postings and distributes listings to suitable sites.

• Screens resume for appropriate candidates to send to managers.

• Coordinates interviews for hiring managers as appropriate.

• Creates and presents job offers to qualified candidates; works with managers to negotiate offers when necessary.

• Conducts onboarding of new employees including gathering all necessary documentation, running background screenings, setting up new employees in all appropriate systems.

• Provides new employees with an orientation on company policies and procedures.

Payroll

• Become the expert of our payroll system (currently Paycor). 

• Documents payroll changes.

• Processes timesheet data to prepare for payroll.  

• Calculates appropriate additions to payroll to accommodate on-call hours, bonuses, and missing information from timesheets.

• Audits payroll for accuracy and submits to Controller for final submission.

Employee Development

• Coordinates with managers to identify training and development needs and assists with the development or coordination of training programs appropriate to each department or position.

• Periodically evaluates effectiveness of training programs and makes adjustments as necessary.

• Develops a working knowledge of  Culture Index and assists employees with understanding its benefits.

Compliance

• Maintains records and employee files required by law or local governing bodies.

• Provides necessary employee training in the areas of sexual harassment prevention, fair housing, necessary technology training, customer service skills and effective communication.

• Oversees all aspects of the employee leasing licensing process.

• Is knowledgeable on changing employment laws and adjusts policies to maintain compliance.

• Complies with all reporting requirements such as the ACA filing, EEOC reporting, the US Census, etc.

• Works alongside the Director of Maintenance Operations to ensure OSHA compliance.

• Files Worker’s Compensation claims on behalf of impacted employees and maintains all appropriate records regarding incidents and claims.

• Responds to unemployment claims.

• Coordinates and supports the organization’s response to hearings and investigations, working with leadership and external partners as needed..