Executive Assistant
Join a reputable organization as the Executive Assistant, supporting the CEO and facilitating seamless office operations. This is a full-time, hybrid position located in Houston, TX, offering a rewarding opportunity to assist executive leadership and enhance operational efficiency.
Company Profile
- Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence
- Delivers high-impact services to leading law, finance, and private equity firms nationwide
Executive Assistant Role
- Provide direct support to the CEO, serving as a pivotal administrative resource for the team
- Demonstrate exceptional organizational skills, discretion, and proactive problem-solving abilities to handle executive scheduling, meeting preparation, logistics, and internal operations efficiently
- Manage complex executive calendars, appointments, and meeting logistics
- Prepare the CEO for meetings by compiling reports, documents, and key insights
- Ensure timely execution of follow-up tasks and prioritize the CEO's commitments
- Arrange domestic travel for the CEO and assist with team travel requirements as needed
- Maintain and update CRM systems, contact databases, and document archives
- Take detailed notes, transcribe meeting summaries, and oversee task assignments
- Support client-facing events and contribute to the preparation of presentation materials
- Handle general office operations including vendor interactions, supply orders, and equipment monitoring
- Oversee team expense reports and establish standard operating procedures for enhanced efficiency
- Assist in creating and editing reports, internal documents, and PowerPoint presentations
- Support the CEO in civic, leadership, and professional commitments
- Drive special projects and handle ad hoc tasks in a dynamic work setting
Executive Assistant Background Profile:
- Bachelor's degree required
- Minimum of 5 years of experience supporting C-suite executives in a fast-paced, high-expectation environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); proficiency will be assessed
- Familiarity with LinkedIn, QuickBooks, and HubSpot is advantageous
- Strong organizational skills, attention to detail, time management, and multitasking abilities
- Excellent written and verbal communication skills; must pass grammar and communication assessment
- Displays discretion, professionalism, integrity, and confidentiality
- Tech-savvy with a willingness to learn new tools and systems
- Positive, team-oriented demeanor with strong interpersonal and relationship-building skills
- Comfortable in a small office environment with hybrid work flexibility
- Authorization to work in the U.S. and successful completion of a background check
Features and Benefits of Client
- Competitive salary with annual bonus potential
- 20 days of PTO annually (vacation and sick leave)
- Simple IRA retirement plan with 2% company match
- Monthly healthcare stipend
- Hybrid work schedule with in-office presence in central Houston
- Collaborative team environment promoting transparency, growth, and trust
- Engaging role with direct access to executive leadership and the opportunity to drive real impact
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Bachelor degree required, Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
