Executive Assistant
Join a prestigious organization as the Executive Assistant, providing invaluable support to the CEO and ensuring smooth office operations. This is a full-time, direct hire position with a hybrid work arrangement located in Houston, TX, offering a significant opportunity to work closely with executive leadership and contribute to operational excellence.
Company Profile
- Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence
- Delivering high-impact services to top-tier law, finance, and private equity firms nationwide
Executive Assistant Role
- Directly support the CEO and provide essential administrative assistance to the team
- Manage executive scheduling, meeting preparation, logistics, and internal operations with a focus on organization and proactive problem-solving
- Coordinate complex executive calendars, appointments, and meeting logistics
- Prepare the CEO for meetings by compiling reports, documents, and key insights
- Track CEO priorities and ensure timely follow-up on tasks
- Coordinate domestic travel for the CEO and assist with team travel arrangements when necessary
- Maintain CRM systems, contact databases, and document archives
- Take detailed meeting notes, transcribe summaries, and manage task assignments
- Support client-facing events and assist with presentation materials
- Oversee general office operations including vendor communication, supply orders, and equipment tracking
- Manage team expense reports and establish efficient operating procedures
- Create and edit reports, internal documents, and presentations
- Assist with CEO's civic, leadership, and professional commitments
- Take initiative on special projects and ad hoc tasks in a dynamic work environment
Executive Assistant Background Profile:
- Bachelor's degree required
- Minimum of 5 years supporting C-suite executives in a fast-paced environment
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of LinkedIn, QuickBooks, and HubSpot a plus
- Highly organized with strong attention to detail, time management, and multitasking abilities
- Excellent written and verbal communication skills
- Discreet, professional, and trustworthy with a commitment to confidentiality
- Tech-savvy with a willingness to learn new tools and systems
- Positive, team-oriented attitude with strong interpersonal skills
- Comfortable in a small office setting with hybrid work flexibility
- Must be authorized to work in the U.S. and pass a background check
Features and Benefits of Client
- Competitive salary with annual bonus potential
- 20 days of PTO annually (vacation and sick leave)
- Simple IRA retirement plan with 2% company match
- Monthly healthcare stipend
- Hybrid work schedule with in-office presence in central Houston
- Collaborative team environment fostering transparency, growth, and trust
- High-touch role with direct access to executive leadership and the opportunity to make a real impact
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status of any job.
Bachelor degree required, Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
