Legal Events Coordinator
Our client, based in Dallas, Texas, is seeking a professional Legal Events Coordinator to join their team. This is a full-time, on-site position.

Company Overview:
A well-established Legal Firm operating across multiple locations.

Responsibilities:

• Plan and execute all firm-hosted events such as client entertainment experiences, partner retreats, office openings, CLEs, seminars, practice group offsites, and internal firm events in Dallas, Houston, and Waco.
• Manage the entire event process from inception to completion, including programming, logistics, scheduling, and execution to enhance the firm's brand image.
• Coordinate venue selection, vendor management, building communication, and all event-related requirements like food, beverage, A/V, technology, and transportation.
• Handle RSVPs, attendee inquiries, and troubleshooting to ensure successful event execution.
• Collaborate with Marketing, Business Development, and key Partners to promote events and maximize attendance.
• Develop and oversee event budgets, timelines, reporting, and reconciliation, providing detailed analysis and ROI summaries.
• Create event collateral, manage attendee lists, and produce post-event summaries with improvement recommendations.
• Identify operational issues and implement best practices for future events.
• Organize internal firm activities such as holiday parties, retreats, CLEs, monthly lunches, and other events.
• Work closely with various departments like IT, Facilities, Business Development, Talent Development, and Practice Management.
• Handle RFPs, contract negotiations, risk mitigation, and contract compliance.
• Travel within Texas up to 30% of the time.

Reporting to the Chief Marketing Officer.

Requirements:

• Minimum 8 years of experience in event planning and client entertainment, preferably within a Law Firm.
• Proven experience managing event budgets and contracts.
• Strong vendor management skills and familiarity with event-specific software.
• Prior experience in legal or professional services event planning preferred.
• Knowledge of meeting management, hospitality operations, and travel programs is advantageous.
• Proficiency in ContactEase or Vuture is a plus.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong communication, project management, and time-management skills.
• Highly reliable, self-directed, and able to perform under pressure.
• Outstanding interpersonal skills and ability to manage competing priorities.
• Benefits:
• 401(k) with 5% company match
• Paid parking or transit subsidy
• 3 weeks vacation plus 10 holidays
• Paid parental leave
• 100% company-paid medical, dental, vision, and HSA contributions
• Life and accidental death & dismemberment coverage
• Short-term and long-term disability coverage
• Identity protection and critical/accidental coverage
• Employee Assistance Program (EAP)
• Concierge health advocate service

3+ years of event planning or coordination experience, Must have experience working in a law firm Proven ability to plan, execute, and manage multiple events simultaneously, often across multiple locations. Experience managing event budgets, tracking expenses, and ensuring cost-effective planning.

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.