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Job Title: Office Specialist - Henry 2023-2024 and Requisition ID number: 100581

Close Date: No established closing date; open until filled

Organizational Unit: Henry High (10000035)

Site: Henry (0354)

FTE: 1.0FTE;40hrs; this is based on full-time equivalency with 1.0 being full time

Union: AFSCME(29)

Functional Area: Clerical

Resume and Cover Letter are mandatory to apply for any position.

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SUMMARY

Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files and records; provides information and assistance to MPS staff and clients, using knowledge of the operations and policies of the work group and the MPS.

ESSENTIAL FUNCTIONS

• Performs administrative support duties and technical specialist functions for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Assists work group with MPS administrative support functions and data entry; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
• Exercises initiative in performing technical assignments and resolving problems; applies judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Processes documents, technical records and applications; checks documents for validity and accuracy of information; resolves technical issues within scope of authority; reports discrepancies.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Completes and coordinates special projects, program assignments, and research functions.
• Prepares, compiles and distributes correspondence, information packets and other communications.
• Prepares meeting agendas, attends meetings, and records summary notes of the proceedings.
• Provides customer service, information and assistance to MPS staff, visitors and others having business with MPS; responds to requests for information within the scope of authority.
• Performs bookkeeping and accounting functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
• Orders, receives and distributes supplies and equipment.
• Cross-trains in technical/office support duties; assists with training and cross-training of MPS staff.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis.

MINIMUM QUALIFICATIONS

High School Diploma or GED equivalent

AND

3 years of office administration experience or an equivalent combination of education, training and experience as determined by Human Resources.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

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Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | [No Established Closing Date] | Henry High (10000035) | Henry (0354) | Clerical