BLS Labs, LLC

Document Control Specialist II - Scottsdale

Scottsdale, AZ

Job Description

Document Control Specialist II

Posted: Friday, 3/8/2024

Document Control Specialist II


Company Summary: At BioLab Sciences, we are dedicated to crafting reliable and safe products of the highest quality to enhance body performance through innovation, education, and exceptional customer service. Specializing in regenerative health solutions, we strive to empower the body's natural healing abilities. Join us in our mission to deliver cutting-edge biologics and revolutionary biotechnology to optimize human potential.


Reports To: Document Control Manager


Job Overview: As a Document Control Specialist at BioLab Sciences, you will play a pivotal role in managing and organizing all company documents and records. Your primary responsibilities include ensuring document accuracy, accessibility, and security, while implementing and maintaining robust document control procedures. Collaborating closely with various departments, you'll streamline document management processes and uphold compliance with regulatory standards.


Essential Functions:

Document Management:

  • Organize, maintain, and update all company documents, including policies, procedures, forms, and reports.

Version Control:

  • Maintain accurate version control of documents, ensuring that only the latest revisions are accessible to authorized personnel.

Document Retrieval:

  • Facilitate easy document retrieval by implementing efficient filing systems and document indexing.

Document Distribution:

  • Coordinate the distribution of documents to appropriate personnel, ensuring timely dissemination of critical information.

Compliance:

  • Ensure adherence to relevant industry regulations and standards in document management practices.

Training and Support:

  • Provide training and support to staff on document management procedures and software tools.

Audit Preparation:

  • Prepare documents and records for internal and external audits, ensuring compliance with audit requirements.

Continuous Improvement:

  • Identify opportunities for process enhancement and implement improvements to optimize document management workflows.

Confidentiality:

  • Maintain strict confidentiality of sensitive documents and information by company policies and legal requirements.
Requirements
  • Bachelor's degree in business administration, information management, or related field preferred.
  • Proven experience in document control, records management, or related roles.
  • Strong attention to detail and accuracy in document handling and data entry.
  • Proficiency in document management software and the Microsoft Office suite.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong communication and interpersonal skills, facilitating effective collaboration with cross-functional teams.
  • Knowledge of regulatory requirements and standards related to document control (e.g., ISO 9001, FDA regulations) is advantageous.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

BLS Labs, LLC At A Glance

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